Updating word toc

18-Oct-2015 11:33 by 5 Comments

Updating word toc

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003.If you are using a later version (Word 2007 or later), this tip may not work for you.

Important: If the table of contents was created manually (in other words, if it wasn't created automatically from the headings), Word won't be able to update it for you.

You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Updating an Entire TOC from a Macro. Are you ready to harness the full power of Word 2013 to create professional documents?

In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life.

For a version of this tip written specifically for later versions of Word, click here: Updating an Entire TOC from a Macro.

If you have a document that contains a table of contents (TOC), and you update the fields in the entire document, Word asks if you want to update the entire table or just the page numbers in the table.

This occurs because TOCs are implemented through the use of a field, and when you update all fields you are telling Word you also want to update the field underlying the TOC.

You can update a TOC using a macro by utilizing the Tables Of Contents collection.

Instead, you'll need to manually type your changes in the table of contents.

You can choose to Update page numbers only or Update entire table if you want to update the page numbers and the text.

You’ve built a Table of Contents in Microsoft Word using the Styles feature to mark the TOC entries or by marking them manually. Yes, there are other ways to modify TOC entries (if you’re already comfortable with Styles), but I prefer this method because it doesn’t involve me searching all over the document for each Style and modifying it separately. Now, we can re-define the Table of Contents the way we want.

And just when you’re about to pat yourself on the back for having an automatic Table of Contents in your document, you notice something’s a little … First, we go to the References tab and find the Table of Contents menu on the far left: That brings us to the Table of Contents dialog box. which will take us to the Style dialog box: This dialog box lists all of the Styles associated with Table of Contents entries.

Since the Styles control the formatting of the entries in the Table of Contents, we need to modify the Styles to correct the formatting.

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